Airtable

Airtable combines the familiarity of a spreadsheet with the power of a database, making it an excellent tool for actors who want to track submissions, roles applied for, callbacks, and industry contacts in a structured format. Each record can include attachments, links, and detailed notes.

You can create different views of the same data, switching between a grid view for detailed editing, a calendar view for timeline tracking, and a kanban board for visualizing where each submission stands in the process. This flexibility makes Airtable adaptable to your workflow.

Actors who submit to dozens of casting calls per week will find Airtable especially useful for staying organized and identifying patterns in their submission history. Over time, the data you collect can reveal which types of roles you book most frequently.

The free plan includes up to 1,000 records per base and basic features that are more than sufficient for individual actors. Paid plans unlock more records, automation features, and advanced views.

If you want more structure than a simple spreadsheet but do not need a full project management suite, Airtable hits the sweet spot. Build a submission tracker and start logging your auditions to gain insight into your career patterns. The ability to link related tables means you can connect casting directors to specific auditions, track which agents submitted you for which roles, and see your booking rate by project type all from the same base. Actors who commit to logging data consistently often discover trends that inform smarter career decisions over time.

Airtable's free plan includes up to 1,000 records per base, up to five bases, one thousand rows per base, and one gigabyte of attachment space, which covers the needs of most individual actors. The Team plan at twenty dollars per user per month billed annually increases the record limit to 50,000 per base, adds twenty gigabytes of attachments, and unlocks custom branded forms and advanced calendar features. The Business plan at forty-five dollars per user per month adds premium integrations, advanced interface designer, and two-way sync capabilities. Compared to Google Sheets, which is free and unlimited, Airtable's value lies in its database functionality, relational linking, and multiple view types that are not natively available in spreadsheets. For a single actor, the free plan is genuinely functional, and the jump to paid is only necessary if you exceed the record limit or need automation features.

Airtable is the ideal tool for actors who are analytical, data-driven, and want to track their careers with the kind of rigor that reveals patterns and informs decisions. If you submit to more than ten casting calls per week and want to know your callback rate, your most-booked role types, or which casting directors call you back most often, Airtable will surface those insights. Actors who just want a simple to-do list or basic audition log will find Airtable overpowered for their needs and should consider Trello or Google Sheets instead. If you are comfortable with spreadsheets and want more power without a steep learning curve, Airtable is the natural next step. Pair it with Google Calendar for scheduling and you have a comprehensive career management system at minimal cost.

Start by creating a single Auditions base with fields for date, project name, role, casting director, agent who submitted you, callback status, and outcome, then expand from there as you see what data is useful. Use the linked records feature to create a separate Casting Directors table so you can see every audition associated with each CD in one view. Set up a form view connected to your audition base and bookmark it on your phone so you can log auditions in under thirty seconds while they are fresh in your mind. Create a filtered view that shows only auditions with no outcome recorded so you can follow up on pending submissions regularly. Review your data quarterly to identify trends, such as which months are busiest, which types of roles you book most, and whether your callback rate is improving over time.