Trello

Trello is a visual project management tool that uses a board-and-card system to help actors organize auditions, projects, and career goals. Each card can represent an audition, and you can move it across lists such as Applied, Callback, Booked, or Passed to track your progress.

The drag-and-drop interface makes Trello intuitive and fast to use. You can add due dates, checklists, attachments, and notes to each card, turning a simple audition entry into a comprehensive record of the opportunity.

Trello is also useful for managing side projects like producing a short film, organizing a showcase, or planning a reel shoot. The board system adapts to any workflow, from simple to-do lists to complex multi-phase projects.

The free plan supports unlimited boards and cards with up to ten collaborators, which is plenty for individual actors. Paid plans add power-ups, automation, and additional integrations.

If you are a visual thinker who prefers seeing your workflow laid out in columns rather than rows, Trello is an ideal fit. Start with a simple audition board and expand from there as you find new ways to organize your career. The satisfaction of dragging a card from Applied to Callback to Booked provides a tangible sense of progress that spreadsheets simply cannot replicate. Trello's simplicity is its superpower, letting you get organized in minutes rather than spending hours configuring a complex system.

Trello's free plan is generous, offering unlimited cards, up to ten boards per workspace, unlimited storage for attachments under ten megabytes each, and built-in automation with limited runs per month. The Standard plan at five dollars per user per month billed annually removes the board limit, increases attachment sizes to two hundred fifty megabytes, and adds advanced checklists and custom fields. The Premium plan at ten dollars per user per month adds dashboard views, timeline views, calendar views, and workspace-level templates. Compared to Asana's free plan, Trello offers more visual flexibility with its board system, while Asana provides stronger task dependency features. For individual actors, the free plan covers nearly every use case, and upgrading is only necessary if you need calendar views or are collaborating on a production with a larger team.

Trello is the best choice for actors who want to get organized quickly without investing time in learning a complex tool. It is particularly effective for visual learners who think in terms of workflow stages and want to see their audition pipeline laid out spatially. Actors who need deep data tracking, reporting, or relational databases should consider Airtable or Notion instead, as Trello is not built for those use cases. If you are managing a side project like producing a short film or organizing a showcase, Trello's collaboration features make it easy to assign tasks and track progress with your team. For the actor who has tried and abandoned more complex productivity tools, Trello's low barrier to entry and immediate usability make it the most likely to actually be used consistently.

Create your first board with five lists: Upcoming Auditions, Submitted, Callback, Booked, and Archive, then add a card for every active opportunity. Use labels with color codes to categorize cards by type, such as film, television, commercial, theatre, and voiceover, so you can visually scan for patterns. Attach your headshot, resume, and sides directly to each audition card so everything related to that opportunity lives in one place. Set due dates on cards and enable notifications so Trello reminds you of upcoming auditions and deadlines without relying on your memory. At the end of each month, move completed cards to the Archive list and review your board to see how many submissions, callbacks, and bookings you accumulated, turning Trello into a simple but effective career tracker.