Notion
An all-in-one workspace for organizing auditions, contacts, and career goals in one place
Overview
Notion is a flexible productivity platform that actors can use to organize every aspect of their career in a single workspace. You can create databases for tracking auditions, managing contacts, storing headshot versions, and setting career goals with deadlines.
The platform's template system makes it easy to build a customized actor dashboard without starting from scratch. Community-created templates for actors are available, covering everything from audition logs to self-tape checklists.
How It Works
Notion works across desktop and mobile devices, so you can update your audition log from your phone right after a callback or check your schedule while on the go. The search function makes it easy to find any piece of information you have stored.
The free plan is generous enough for most individual actors, offering unlimited pages and blocks for personal use. Paid plans add features like unlimited file uploads and advanced collaboration, but the free tier covers the essentials.
Who Uses It
If you struggle to keep track of auditions, contacts, and to-do lists across scattered notes and spreadsheets, Notion can consolidate everything into one organized system. Spending an afternoon setting it up will save you hours of searching later. The platform also supports embedding content from other tools, so you can pull in Google Calendar views, links to your casting profiles, and even video clips of past self-tapes directly into your workspace. Many working actors report that Notion has become their single source of truth for their entire careers.
Pricing & Plans
Notion offers a free Personal plan that includes unlimited pages and blocks for individual use, which is more than enough for most actors tracking their auditions and career goals. The Plus plan costs ten dollars per month billed annually or twelve dollars billed monthly and adds unlimited file uploads, a thirty-day version history, and the ability to invite guests with full editing access. The Business plan at eighteen dollars per month billed annually targets teams and includes advanced permissions, private teamspaces, and bulk PDF export. Compared to competitors like Evernote at fifteen dollars per month for Personal, Notion delivers significantly more flexibility and database functionality for a similar or lower price. The free tier is genuinely usable, unlike many freemium products that cripple essential features.
Pros & Cons
What's Great
Notion's greatest strength for actors is its extraordinary flexibility, letting you build exactly the system you need rather than forcing you into a predetermined structure. The database feature allows you to create relational connections between auditions, contacts, projects, and notes, so information is linked rather than siloed. Templates shared by the actor community provide instant starting points for audition trackers, monologue libraries, and agent contact databases. Cross-platform syncing between desktop, web, and mobile apps means you always have access to your information whether you are at home or on set. The ability to create both simple checklists and complex multi-view databases within the same workspace means Notion grows with your career without requiring a platform switch.
What Could Be Better
Notion has a steep initial learning curve that can be overwhelming for actors who just want a simple system up and running quickly. The mobile app, while functional, is noticeably slower and less intuitive than the desktop version, which can be frustrating when you need to log an audition quickly on the go. Offline access has improved but remains limited compared to native apps, and edits made offline sometimes create sync conflicts. The sheer number of customization options can lead to spending more time building and tweaking your system than actually using it, a trap many new users fall into. Notion lacks built-in calendar or reminder functionality that matches dedicated tools like Google Calendar, so you will likely need to pair it with another app for scheduling.
Our Recommendation
Notion is ideal for actors who enjoy organizing information and want a central hub that can adapt to their evolving needs over time. If you are the type who keeps a detailed audition log, maintains a contact database, and likes to plan your career goals with structure, Notion will reward the time you invest in setting it up. Actors who want something they can open and start using in five minutes without any setup should consider simpler alternatives like Google Keep or Apple Notes. If your primary need is scheduling, Google Calendar paired with a basic notes app may serve you better than Notion alone. For actors who are also writers or content creators, Notion doubles as an excellent script notes and project planning tool, making it especially valuable for multi-hyphenate creatives.
Pro Tips
Start with a community-made actor template rather than building from scratch, as this will save you hours of setup time and introduce you to database features you might not discover on your own. Create a master audition database with properties for role type, casting director, submission date, callback status, and outcome, then use filtered views to see only active submissions or only bookings. Use the toggle block feature to hide detailed notes under clean headings, keeping your pages scannable while preserving depth when you need it. Set up a weekly review page where you log what you accomplished and what you need to focus on next, turning Notion into a career accountability tool. Link your Notion workspace to your phone's home screen so that opening it becomes a habit rather than an afterthought.